SAMRC

2 x Junior Event Administrators at SAMRC

2 x Junior Event Administrators – (R706A) – Closing Date: 28 February 2024

Cape Town, ZA
Contract
CONFERENCE CENTRE & EVENT OFFICE
2 x Junior Event Administrators – (R706A) – Closing Date: 28 February 2024

2 x Junior Event Administrators

Two (2)-year Contract posts

The Conference Centre & Event Management Office is a well-known business unit within the SAMRC based at the Head office in Cape Town. This office is responsible for arranging and managing events facilitated nationally and internationally. We take pride in what we do by offering a professional and personal service to our clients.

The two positions require enthusiastic candidates to work flexible hours over a 2-year contract period. Generally, 8 hours per weekday, however, the incumbent might be required to travel and work flexible hours (evenings, weekends, etc.) to suit the needs of our events.

We are looking for 2 Junior Event Administrators with creative minds, excellent communication skills, confident, dedicated and motivated with good customer service experience and most importantly, willing to learn.

Responsibilities will include:

To assist with handling the administrative end of a busy Event Management Office, ensuring that events are professionally managed and ensuring clients are kept satisfied and that events are professionally executed.

 General day-to-day administrative duties.

 Providing administrative support to the event manager, event team and organising committee across all events, as required.

 Develop event-specific organisational tools such as timelines, contact lists, and work deliverables.

 Organise and prepare meetings with Clients/Committees including compiling relevant information, reports to committee members/clients.

 Set up events on the Event System.

 Managing and updating databases (event specific).

 Compiling and sending out announcements.

 Coordinate travel (bursary recipients, committees, guests, speakers, etc.).

 Request and confirm quotes.

 Prepare event packs and materials.

 Customer service/support.

Core Requirements:

• Matric certificate and relevant short courses

• 1 – 2 years’ Experience in administering and coordinating events or in a similar role

• Experience of working on an Event System

• Experience of working on a financial system

• Extensive MS Office knowledge and skills particularly in Word, PowerPoint and Excel, as well as electronic diary scheduling using Outlook.

Advantageous

• Minimum of 6 months’ experience in Professional Conference office

Terms & Conditions: The SAMRC retains the right not to make an appointment. In accordance with the SAMRC’s Employment Equity Plan, preference will be given to suitably qualified candidates from the designated groups. For this reason, we require race, gender and disability status to be specified. Disabled persons are encouraged to apply. By submitting your application, SAMRC concludes that you are a competent person to consent and that you are giving consent to the SAMRC to process and further process all personal information contained in the application in accordance with the Protection of Personal Information Act, Act No 4 of 2013 (as amended). The SAMRC does its best to provide the most accurate information; however, if there is anything wrong and unclear applicants are encouraged to contact the HR Recruitment Office at 021-938 0648 before the closing date.

A salary in the region of R 212 760 per annum, cost-to-company will be negotiated in accordance with qualifications and experience.

Closing date: 28 February 2024

PLEASE QUOTE THE REFERENCE NUMBER (R706A) IN ALL COMMUNICATIONS. PLEASE BE ADVISED THAT YOUR SUBMISSION WILL NOT BE CONSIDERED SHOULD YOUR APPLICATION NOT BE ACCOMPANIED BY THE REQUIRED INFORMATION AND DOCUMENTATION.

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